Facilities Coordinator

Job Detail

•Assists Facilities Manager(FM) in administrating the day to day operations in Facilities Management Department. •Provides administrative and site facilities support. •Communicate service requests to Command Centre. •Assigns the generated work orders to cleaner or handyman. •Coordinate with the cleaner/handyman to close the service requests •Ensure work orders issued are closed in time with customer satisfaction. •Maintain and check for accuracy on completed paperwork submitted by vendors. •Develop and maintain filing system to keep track of work updates and statutory licenses status. •Assists the FM in managing cleaning staff, receptionist/s •Coordinates with Vendor to arrange for any servicing schedule •Manage and monitor daily mail & parcel service as well as pantry service and ensure that services are meeting/exceeding SLA define by Client and SODEXO •Provides support whenever there is shortage of manpower in the department. •Administrate OT submissions for staff. •Assists the FM in liaising and reporting building defects wherever applicable with Landlord. •Conducts safety walks and workplace inspections together with the FM. •Assists the FM in the preparation of reports and documents in variety of formats (PowerPoint, Excel, Word etc.). •Escalate urgent issues identified to the FM. •Maintain site records, keeping it updated and accurate. •Raise purchase requisitions as required. •Any ad-hoc duties required by the department.