Executive - Financial Controlling (IT)

Job Detail

Provide quality support to the team for cost controlling, planning, and actuals reporting. Support management and invoicing, ensuring compliance with guidelines and policies. Execute month-end and year-end closing reporting for IT controlling. Work closely with the team to ensure projects align with the budget. Drive IT controlling processes and standard guidelines to the team. Scope: Planning and Cost Controlling (Project Run and Change): Perform execution on planning cycles. Collaborate with project managers and IT teams to create accurate budget forecasts and track spending throughout the project lifecycle. Update planning numbers in the controlling tool and SAP after the IT submission budget is approved. Coordinate with IT teams and consolidate IT internal cross-charge for validation and issuance after completing the planning cycle. Monitor budgets for IT projects and running applications, ensuring alignment with planning figures and based on KPIs. Identify and communicate budget variations, risks, and opportunities for cost optimization to stakeholders and management. Actual Reporting and Closing Activities (Regional IT Hub): Execute month-end and year-end closing activities for IT controlling. Update monthly actuals in the self-service portal for management reporting. Perform consistency checks on actual vs. plan, monthly GR report, and monthly year-to-date PO commitment report, and inform if there are cost overruns. Monitor project costs against budget allocations, identifying areas of cost overruns or inefficiencies, and recommending corrective actions as needed. Ensure compliance with internal policies and procedures in all financial reporting activities. Service Agreement / Invoicing (Regional IT Hub Project Cost): Create service agreements (SA) and change requests (CR) after completing planning cycles. Perform consistency checks on SA and CR status and budget check status. Ensure billing schedule, SA/CR status, customer PO, invoice/credit notes are up to date. Follow up with markets on unsigned SA/CR and missing customer POs, and inform IT responsible parties to follow up on disputes or clarifications. Regularly check service agreements and invoices to identify discrepancies, billing errors, and potential areas of non-compliance, implementing corrective actions and process improvements as necessary. Prepare billing schedules to issue invoices to the markets and perform consistency checks before sending invoices to Accounting. Others and Ad-hoc Assignments: Liaise and coordinate with the Shared Services team. Record and log non-compliance IT purchases for reporting. Provide quality support for identified projects, coordinate presentation preparation, and support IT controlling. Perform any other reasonable assigned tasks.