Receptionist cum Admin Assistant

Job Detail

Responsible for providing administrative support to ensure that office support services are provided in an effective and efficient manner Answer, screen and forward incoming phone calls Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately Handle incoming mails, documents and couriers. Sort and distribute mails to respective departments/personnel Maintain records of registered letters, courier and official letters Maintain and update the booking system for meeting rooms at level 1 Inform Tea-Lady of meeting for the setting up of meeting rooms Prepare Personal Protective Equipment (PPE) for visitors/clients Ensure that meeting rooms and PPE are clean, tidy and in good working condition Arrange and maintain the potted plants in the office by the landscape company Responsible to email the Corporate e-Birthday Card to staff Responsible for maintaining office fixed assets record and order upon request from the relevant department Submit requisition of stationery and pantry items. Ensure adequate stocks Prepare and issue car park decal, verify invoices (couriers, phone bills, newspaper and laundry, Esso and transport). Arrange company transport for staff and workers Issue memo for staff welfare pertaining to ‘Newborn Babies’ and ‘Condolences’ Arrange of fruit basket to staff for newborn or on hospitalization leave Update memo for welcoming new staff, resigned staff, promotion and transfer staff Maintain a safe and clean reception and lobby area