Package Engineer (Expeditor)

Job Detail

Support Project Manager (Package) in managing equipment packages delivery such that vendors ensure they meet contractual obligations and deliverables. Liaise with engineering department and vendors on drawings changes At Pre-PO phase, ensure proper follow-through on equipment packages from pre-PO phase all the way until completion as per contractual and project requirements Coordinates with Package Buyer to conclude the Contract/PO with Package Vendor At execution phase, ensure Vendor submits documents such as ITP, Quality Plan, Procedures Compiles and coordinate with Vendor for the spare parts list (2 yr spare) and commissioning spares Attend / lead the pre-inspection meeting, if applicable Coordinates with Owner’s Representative, 3rd Party Inspector, Project Team and Vendor for visit to Vendor site/workshop (either local and overseas) for inspection and testing Ensures inspection Notifications for Inspection (NOI) are issued by suppliers and forwarded to BUYER and/or Inspection Agency in a timely manner Coordinates with relevant stakeholders to prepare, update and timely submission of weekly/monthly reports including procurement map Monitors and track vendor payment milestones and ensure vendor meets the requirements for each payment milestone. Coordinates and support Package Buyer and Costing Officer to manage Vendor variation/claim Review and verify vendors invoices. At delivery phase, coordinates with Vendor and Expediting Lead for delivery, expediting, receiving, joint inspection, warehousing and preservation requirements. Ensures delivery of the 2-yr spares within 420 days from Petrobras; notice to proceed. Coordinates with Package Buyer and Vendor for any guarantee/warranty matters Coordinates with Project Team and Vendor for site support for installation, testing and commissioning Coordinates with Vendor for timely submission of final vendors data books and documentation Upon receipt of NOI (notice of inspection) from vendors, arrange with approved 3rd party inspector agencies the required inspection visit Review CV of inspectors from approved agencies to recommend suitable inspectors for final approval by Vendor Package Manager Monitor inspection activities and progress. Review and approve inspection reports submitted by 3rd party inspectors. Return approved reports to vendors for vendor data book compilation Review and follow-up with NCR and punch list Approve Inspection Release Certificate (IRC) prior to final release of material/equipment/component and provide it to BUYER. Holds discussions with vendors and/or client on technical clarification/deviation and with vendors and/or client on ITP, Testing and Commissioning Procedures etc Holds Kick-Off meeting within 10days from date of signing of PO. Organise and chair alignment meeting, kick-off meeting and weekly progress meeting with vendor. Record minutes of meetings Update vendor’s progress in weekly internal project meeting and external procurement meeting