Subcontracts Executive

Job Detail

Ensures all relevant Quality Assurance Procedures and SOPs are always observed Liaises with the internal department stakeholders as well as sub-contractors both in-house and out of yard Leads and devise improvement initiatives for existing processes, policies and procedures Maintains a list of reliable sub-contractors to complement the organization workforce through: Screening and registration of new sub-contractors Revalidation of existing sub-contractors Posts project evaluation of sub-contractors Ensures adequate information/ requirements are supplied for sub-contractors’ tenders Prepares commercial terms/ bid analysis and negotiate with sub-contractors, if necessary Ensures the coordination of all sub-contracting work for specific projects are in place Assists Project Management on claims assessment for original/ variation workscope, including compilation and reporting of sub-contract cost Reviews the compiled post project evaluation prior to final evaluation by Sub-contract Committee Ensures the map out of sub-contractors workload to be done in advance with Production Department and to be of fair distribution Prepares reports and presentations for management reviews, if required Reviews subcontractors’ applications/renewals for foreign workers’ permits To manage subcontractors according to their sponsorship classifications, in areas of: Assesses the dependency ratio Assesses the adequacies of project values Tracks the progress of recruitment Conducts regular interviews to obtain workers’ feedbacks Conducts periodical interviews remotely or at different locations if permitted, e.g., work sites, dormitories, etc Reviews findings from dormitories’ inspections Processes documents pertaining to work commencement and payment claims i.e. job cards, works orders, etc Issues commendations or warning letters to contractors according to their performance and levels of compliance Handles contractors’ delinking matters Ad hoc duties as assigned by immediate superior