Subcontracts Executive

Job Detail

Reports to Manager/Deputy Manager/Assistant Manager To be complying to company’s policies Ensure all relevant Standard Operation Procedures (SOPs) and/or Work Instructions (WIs) and/or Quality Procedures (QPs) are always observed Devise improvement initiatives on existing processes and procedures Maintain a list of reliable sub-contractors to complement the organization workforce through: Screening and registration of new sub-contractors Subcontractor Banding System Liaise with the internal department stakeholders as well as sub-contractors Understand manpower loading requirements and map out sub-contractors’ workload in consultation with Production Department Ensure adequate information/requirements are provided for sub-contractors’ tenders Prepare commercial bid evaluation and negotiate with sub-contractors, if necessary Ensure the coordination of all sub-contracting work for specific projects are in place Review and assess invoices submitted against works order, progress claim certificate and work completion report. Review and assess for full and final settlement upon completion of sub-contractor’s works order To manage subcontractors according to their sponsorship or supporting classifications, in areas of: Assessing the dependency ratio Assessing the adequacies of project values Ensuring sub-contractors’ are recruiting foreign workers responsibly as per given guideline and tracking the progress of the recruitment Tracking local workers employment activities Tracking of yard’s obligations under Marine Sponsorship Scheme on Resident Contractors (RCs) for on-time salary and levy payments, CPF contributions and work permit holders being housed in acceptable accommodation Conducting regular interviews to obtain workers’ feedback Conducting periodical interviews remotely or at different locations if permitted, e.g., work sites, dormitories, etc Reviewing of findings from dormitories’ inspections Processing documents pertaining to work commencement and payment claims i.e. job cards, works orders, etc Issuing commendations or warning letters to contractors according to their performance and levels of compliance Prepare reports and presentations for management reviews, if required Ad hoc duties as assigned by immediate superior