Assistant Facility Manager / Senior Engineer

Job Detail

Facility Management: Assist in overseeing the day-to-day operations of the facility, ensuring it runs smoothly and efficiently Coordinate maintenance activities, including repaird, renovations and equipment upgrades Manage vendor relationships and contracts for services such as cleaning, security and landscaping Monitor facility budgets and expenses, identifying cost-saving opportunities where possible Ensure compliance with health and safety regulations and implement emergency procedures when necessary Project Management: Assist in planning, coordinating and executing facility-related projects, such as office renovations or equipment installations Develop project timelines, budgets and resource plans in collaboration with the Facility Manager Coordinate with internal stakeholders and external contractors to ensure projects are completed on time and within budget Track project progress, identify risks and implement mitigation strategies to keep projects on track Prepare regular project status reports and updates for management and stakeholders Administrative Duties: Provide administrative support to the Facility Manager, including scheduling meetings, managing correspondence, and maintaining records Assist in preparing and maintaning facility documentation, such as leases, permits and compliance certificates Coordinate facility-related communications and announcements to staff and tenants Assist in developing and implementing policies and procedures to improve facility operations and efficiency Communication and Coordination: Act as a liaison between the Facility Manager, internal departments, exzternal vendors and other stakeholders Communicate effectively with staff, tenants, and contractors to address issues and resolve conflicts in a timely manner Coordinate logistics for facility-related events, meetings and site visits.