Admin Executive - SATC (Redhill)

Job Detail

Manage client referrals, case assignments, and timely appointment scheduling. Attend to phone, and email enquiries in a timely and professional manner. Provide day-to-day administrative support to ensure smooth programme operations. Collect fees, monitor late payments and issue official receipts accurately and timely. Generate and check weekly collection reports and submit for approval. Perform cash banking in accordance with organisational procedures. Prepare and submit monthly billing templates and invoices to funding source. Initiate procurement processes and process vendor payments. Submit completed AIC cases via eSMF. Maintain accuracy of CMS data by cross-checking against SATC scheduling records. Prepare and submit Internal Cost Recovery Forms for services rendered to internal programmes. Prepare reports and update management reporting dashboards Prepare quarterly updates to SGE and self-administered SMF claims to AIC for submission. Prepare half-yearly funding reports for submission to SGE Coordinate submission of documents requiring President’s and/or Chief Executive Officer’s endorsement. Overseeing the administration and ensuring smooth operations of training programmes provided to external partners. Coordinate and clarify incoming training requests and preparation of quotations. Manage the training calendar. Manage training workshop operations and logistics. Assist in the preparation of scheduled and ad-hoc reports pertaining to the programme for management review. Manage and provide administrative/technical support to trainers both in sessions and in the Training Management System and Learning Management System. Conduct and compile data analysis to improve training services. Prepare and track invoices to participants/organisations and payment received for training services rendered to ensure there is no late payment. Administer and track government grants/funding to ensure that claims applications are duly submitted, and funding received. Prepare inter-departmental claims for programme where necessary. Perform ad-hoc administrative tasks as assigned. Support audits, data verification, and compliance checks when required.