Admin Executive - Punggol

Job Detail

Assist the ESH Head and other key staff in overseeing the administration and ensuring the smooth operation of ESH@Punggol. Set up / Implement / Manage the general administration of the programme in the areas of database management, financial management and stakeholder management. Provide support and responses through to the various stakeholders’ queries pertaining to administrative matters and processes. Support the Head in internal and external audits. Prepare and/or assist with the preparation of reports pertaining to the programme. Ensure that all reports are duly on-time and accurate. Execute and/or assist in the implementation of established operational policies and procedures within the programmes. Conduct periodical revision and reviews of administrative processes (SOP) when necessary, with the directions of the ESH Lead. Manage the department calendar of events and be involved in planning/execution of monthly department meetings/activities, meetings with stakeholders and company retreats etc. Provide secretariat support for programme/service meetings. Perform clerical duties, such as entering data, maintaining records managing systems and databases in the CRM, Business Central software. Besides customer data, you may also handle and maintain information such as call records, visitor logs and booking of office facilities in an internal database. You will be responsible for tracking expenses, managing asset inventory, and keeping proper records for accounting purposes, including submissions to funders.