Administrative Executive (IFM)

Job Detail

As part of the Integrated Engineering Facilities Management (IFM) team, you will handle documentation, reporting, and administrative coordination for day‑to‑day FM operations. You will support the Facilities Manager (FM), Assistant Facilities Managers (AFMs), and Facilities Management Executives (FMEs) in ensuring smooth operations across multiple sites. Key Responsibilities Maintain and update FM records, reports, and documentation (CMMS, shared folders). Prepare basic reports, meeting minutes, correspondence, and administrative paperwork. Assist with consolidation and checking of weekly/monthly operational data. Handle procurement and finance‑related tasks such as quotation processing, invoice verification, PR/PO creation, and cost tracking. Liaise with vendors and subcontractors for document submissions and scheduling. Coordinate meetings, logistics, and communication with schools and internal teams. Support audit preparations, evidence collation, and compliance documentation.