Admin Assistant

Job Detail

Maintain and update lifting plans, equipment certifications, inspection reports, crane maintenance and operator & lifting team competency records. Track expiry and renewal dates for lifting gear, crane certifications, and operator licenses. Manage incident, near-miss, and risk assessment documentation. Organize, file, and digitize drawings, certificates, and department records. Ensure all lifting equipment meets inspection and certification requirements in line with regulations Support internal audits. Liaise with lifting supervisors, safety officers, and production departments regarding documentation and compliance needs. Schedule and record department meetings and equipment inspections. Assist with internal transmittals, approvals (E-Timesheet, E-Leave, Overtime), and document circulation. Maintain digital safety management systems and department databases. Perform data entry for lifting gear lists, ISO data sheets, and material receipts. Generate weekly and monthly reports on lifting operations and compliance status. Track and follow up on system approvals and internal reporting. Handle photocopying, scanning, stamping, and internal distribution of documents. Assist in organizing department files and redline mark-up drawings. Provide administrative support to other production departments as required. Take minutes during internal meetings