Operations Admin Officer

Job Detail

· Report to and support the Operations Admin Manager in carrying out any tasks assigned for the Divisions · Work closely with the Division/Operation Managers to provide administrative support · Checking and preparation of License Agreements; facilitation for signatories · Drafting letters to tenants, landlords, authorities, and vendors etc. · Liaise with external parties such as landlords, authorities, vendors, lawyers as required · Application, renewal, and cancellation of licences and permits timely, including follow-up on the required documentations (such as for SFA, NEA/ECC, Liquor, Tobacco, Change of Use where required etc.) · Ensure that the Tenancy Agreements and service contracts are renewed prior to expiry · Accurate input of data into system and updating of records · Assist in tenants’ operations/ administrative matters when required · Checking for spring cleaning closure and/or renovation of stalls/ outlets to inform · Completion of forms for submission of requests · Checking and processing of invoices for signatories, liaising with vendors/suppliers for invoicing issues · Scheduling of appointments and meetings when necessary · Meeting attendance and minutes taking where required · Inventory issuance and stock take · Provide administrative support duties for new stall/outlet opening, closing, and renovation (such as opening/terminating utilities account, licences etc.) · Perform menu and listing updating · Dissemination of emails, letters, and other information to departments · Compilation/ consolidation of data and information · Maintain accurate and up-to-date upkeep of records in system · Ensure proper scanning and filing of documentations · Assist on insurance-related matters · Preparation duties for festive season or events · Cover reception duties when required · Other ad-hoc duties as assigned