Purchasing Cum Shipping Executive

Job Detail

• Source, evaluate, negotiate, and purchase goods for direct and indirect materials according to project requirements (RFQ/BOM) • Participate in strategic sourcing initiatives. Research, evaluate potential suppliers and develop newly qualified vendors to maintain a strong and healthy supply base. • Keep abreast of the market/price situation and conduct a regular price comparison. • Generate purchase order and forward to the respective suppliers; facilitate the fulfilment process at all stages from material requisition (MR) till purchase order (PO) closed in the system. • Coordinate and assist the store to keep inventory record updated timely • Updating and maintaining records of all orders, payments, and receiving the stock. • Liaise and build a good rapport with suppliers and cross-functional team members (relationship management). • Identify, evaluate, and recommend potential shipping agents based on reputation, reliability, and cost-effectiveness. • Coordinate with shippers, forwarders, agents, and the internal departments to notify and manage shipping schedules • Ensure all import and export documents (e.g., Bill of Lading, Air Way Bill, Commercial Invoice, Packing List) are accurate and complete. • Continuously monitor shipment status at critical milestones and provide regular updates to relevant parties. • Manage timely payment of duties, taxes, or other charges to avoid delays in customs clearance. • Ensure clear and consistent communication with shippers, forwarders, and internal parties, addressing any issues promptly including any discrepancies or damages identified • Update ERP systems and maintain accurate records of all shipping documents.