Administrative Associate, Operations

Job Detail

As an Administrative Associate, you will provide administrative support to the Operations Team in areas such as processing invoices, collating reports, etc. Store Management - Support the store team in inventory management of medical and non-medical supplies - Support SAP transactions (i.e. raising contract POs, monitoring scheduling agreement, goods receipt, issue, and any other ad hoc transactions) Security - Support any fire emergencies and be familiar with the fire alarm protection system. - Support in maintaining the database of residents, visitors, and staff in the visitor management system Administrative - Assist the team with reception, triage duties, and managing inquiry lines as required - Perform all administrative duties assigned by Operations Department - Verify Invoices for the issue of payments - Monitor the schedule of contracts (preventive maintenance) and activate the renewal process when due - Support the Executive / Operations manager in reports and improvement projects - Provide analytical reports on statistics/data collected by the department - Support the team in supplier and vendor management - Maintain staff records in the database for all outsourced service vendors for contact tracing purposes Others - Any other duties as assigned by supervisors