Assistant Manager / Manager, Corporate Secretariat Dept

Job Detail

Manage, coordinate and advise the EXCO and CEO on governance matters and corporate disclosure in compliance with ACRA, ROS and COC requirements. Prepare, draft, manage and coordinate on IPC licensing matters, development and revision of internal governance documents, annual report and financial statement preparation, approval and timely submission to the relevant authorities. Prepare, organize, coordinate and attend board meetings, AGM and EGM. Assist the EXCO and CEO in the preparation, drafting and dissemination of agendas, meeting minutes and other necessary documents. Coordinate the EXCO's annual review, declarations, conflict of interest, screening and evaluation processes. Ensure compliance with applicable laws, regulations, guidelines and governance standards. Monitor and advise the EXCO on changes in legislation, regulations and guidelines, and make recommendations regarding necessary changes. Support the EXCO and CEO in the scheduling, management and coordination of sub-committees and their relevant meetings and trainings. Ensure that all insurance, claims and indemnity requirements are met in relation to EXCO, CEO and Members. Coordinate and arrange EXCO corporate retreat. Ensure all EXCO and Members profile data are filed, stored safely and kept up to date. Act as a liaison between the EXCO, CEO, management team and stakeholders to ensure clear and effective communication. Provide the EXCO and CEO with event agendas, key talking points and any necessary background information ahead of each event. Manage and coordinate with the EXCO and CEO on media interviews, social media postings and any other publicity matters. Manage and supervise staff, identify opportunities for team training, skills advancement and carry out proper training programs for staff in respect of laws, regulations and policies. Conduct and review staff performance evaluations. Liaise with departmental heads to ensure that all business operations are in line with business policies. Prepare and monitor departmental and EXCO's budget and tap on any available governmental grants. Provide support for any PERTAPIS programmes and activities as and when required.