Events Officer

Job Detail

•Administrative Support:- Assist the Events Team in the coordination of events.- Manage event calendars, schedules and timelines.- Handle event-related correspondence, including RSVPs, confirmations and follow-up communications.- Prepare and distribute event-related documentation, including contracts, checklists and banquet event orders. •Preparation of Printed Materials:- Design and prepare event-related printed materials such as directional signs, menus, food tags and tent cards.- Coordinate with internal departments and external vendors to ensure timely production and delivery of printed materials.- Ensure all printed materials adhere to the club’s branding guidelines and are free from errors. •Event Coordination:- Monitor event setups to ensure that all printed materials, such as menus and signage, are correctly placed and visible. •Communication and Coordination:- Act as a supporting contact for event-related enquiries.- Assist in coordinating with vendors, suppliers and other external parties involved in the event planning process. •Documentation and Reporting:- Maintain accurate records of all events, including attendance, costs and feedback.- Assist in preparing post-event reports, including evaluations and recommendations for future improvements.- Track inventory levels of printed materials and order supplies as needed.