Fleet Admin - East

Job Detail

"This position will be working closely with and reporting to the Fleet & Procurement Executive. Coordinate closely with internal operations teams and external workshops on all vehicle-related matters Arrange and track maintenance schedules, breakdown recovery, and MHE servicing Monitor daily vehicle condition updates with drivers and ensure timely servicing compliance Monitor and manage all statutory renewals, including: Road Tax LTA Inspections COE Season Parking Vehicle Parking Cert (VPC) requirements, etc Ensure all vehicles and MHE always remain compliant with regulatory requirements Maintain accurate and up-to-date records in the system, including: Log Cards Vehicle Asset Transfer Forms Vehicle Handling and Taking Over Forms Repairs Documents Ensure proper documentation for all fleet movements (new purchases, transfers, disposals) Administer and coordinate the taking-over/handing-over of vehicles and MHE with site operations Support deployment of new or replacement vehicles when required Verify invoices from external vendors (repairs, leasing, maintenance) before submission to Finance Issue Purchase Request, Purchase Orders and perform Goods Receipt (GR) in SAP (if required) Ensure timely submission and accuracy to support audit compliance Prepare and submit monthly fleet reports to Finance and Operations Maintain proper tracking of fleet costs, servicing, and utilisation data Support fleet-related initiatives and process improvement projects as assigned