Logistics Admin Assistant

Job Detail

"Inbound Logistics & Import Management Coordinate end-to-end import clearances for LCL and FCL shipments under various Incoterms (CIF, CFR, Ex Works). Liaise with warehouse agents to retrieve Arrival Notices and track upcoming vessel arrivals. Collaborate with freight forwarders to manage local customs clearance, declare import permits, and arrange final delivery schedules. Communicate delivery updates and vessel schedules proactively to the workshop and store teams. Oversee FCL container de-stuffing, including coordinating container returns (truck-out) and documenting cargo conditions with photos. Compile and forward import permits and shipping documentation to the Accounts department for timely GST rebate processing. Outbound Logistics & Export Management Gather cargo specifications, project numbers, and consignee details from engineers and the workshop team. Draft shipping documents, including packing lists, Commercial Invoices, and Proforma Invoices (CIPL). Sourced freight quotes and vessel schedules from forwarders for internal review and approval. Secure vessel bookings and finalize collection or container trucking schedules with forwarders and engineers. Manage Bill of Lading (BL) drafts and export permits, routing them to consignees for verification before finalizing the Shipping Bill of Lading (SBL). Procurement & Administrative Support (Ad-hoc) Source supplier quotations for local and overseas parts as requested by engineering and management teams. Issue Purchase Requests (PR) and Purchase Orders (PO) upon order confirmation. Arrange logistics for orders, managing local self-collections and coordinating international freight. Process Goods Received Notes (GRN) within the Accpac system to ensure accurate inventory logging. Reconcile shipping and procurement invoices, submitting them to the Accounts department for prompt payment processing. Note: Ad-hoc duties will be assigned based on individual capability and performance"