Asset Manager (Tenancy Management)

Job Detail

Compile and maintain record of Urban Redevelopment Agency approved use and registered unit numbers of the lettable premises. Assist with change of use and unit number registration as and when required by the Authority. To provide and advise on M&E provisions of the lettable premise in preparation of rental of premise, and other information on lettable premises as required by the Authority. To prepare, attend and assist with viewing of lettable premises, including but not limited to cleaning and prepare the premise (for vacant premises) prior to viewing, walkthrough, prepare any technical data as and when requested by the Authority. Follow-up with facilities related/technical enquires from prospectives. Carry out joint inspections, walkthrough, and testing of M&E equipment with vacating Tenants/Licensee to ensure reinstatement works and defects have been completed in accordance with requirements. Manage and ensure proper documentation of handing over of lettable premise by vacating Tenants/Licensee to the Authority. Manage and ensure proper documentation of handing over of a premise to new Tenants/Licensee, including preparing handover checklist, ensure photograph records of handover condition and any other necessary works and documentation as instructed by the Authority. Any other necessary works as directed by the Authority with respect to handing/taking over of Lettable premises. Ensure Tenants/Licensee do not carry out any fit out works without Authority’s approval. Review Tenants/Licensee fit out plan and check on Tenants/Licensee’s compliance on the requirements of the Authority. Ensure fit out plan is in accordance with the Authority fit-out Guide and comply with all prevailing statutory guidelines and safety regulations. Arrange and attend meetings with Tenants/Licensee to seek clarification and better understanding of intended fit out works, where necessary. Administer issuance of permit to work to Tenants/Licensees. Ensure fit out works carried out by the tenant do not damage the property, and do not alter or damage any parts of the building. Ensure Tenants/Licensee remove all waste and debris on-site and keep the premises at the common areas clean. Tenants/Licensee are not allowed to dump their renovation debris at the bin centre. Ensure that there are no unauthorised works, excessive electrical installations, etc. carried out by tenants. Facilitate and coordinate the connection of utilities of the Tenants/Licensees and ensure works are carried out. Ensure Tenants/Licensees have engaged the services of a Licensed Electrical work and Licensed Plumber before allowing the Tenants/Licensee to proceed with connection. For tenanted premises without direct utilities meters, provide utilities meter readings to the Authority for purpose of billing tenants. Ensure the tenants provide “as built” fitting out plans on Architectural, Air-Conditioning, Mechanical Ventilation System and Exhaust System (if applicable). Plumbing and Sanitary Plans and Structural Plans (if any) and certified true copies of such fitting out plans approved by the relevant authorities. Conduct inspection to ensure tenant’s renovation works are done is in accordance with the endorsed fit out plan before business commencement. If there is any deviation, advise Tenants/Licensees on rectification and/or resubmission of plans. Conduct monthly checks to ensure Tenants/Licensees do not engage or carry out any unauthorised activities including but not limited to the following: Unauthorised building works and any addition & alterations; Unauthorised extension of renovation of tenanted premises; Unauthorised usage or change of use of premises; Illegal dumping of refuse and food waste; Fire Safety Hazards; Unauthorised storage of flammable items, obstruction to fire escape route, placement of fire extinguisher, etc Encroachment of common areas. Report any incidents or non-compliance by Tenants/Licensees to the Authority immediately, and work with Tenants/Licensees and stakeholders to resolve any breach or maintenance issue. Provide monthly report on tenant’s infringement and rectification status, works schedule and start of business operations, and any other information required by the Authority. Attends regular monthly meetings with the Authority, or any meetings as and well required. Review and provide inputs on update of Authority’s Fit out guide for tenants. Ensure Tenants/Licensees comply with relevant Greenmark and current GreenGov requirements.