Accounts Payable Executive

Job Detail

SUMMARY: As a player in a small team your primary role will be to ensure that invoices are checked and verified and filed correctly in both manual and electronic systems. There will be a need to liaise with Depot based staff so you must be able to communicate with staff at all levels. A flexible and adaptable approach is required as there may be a need to undertake additional hours at key times, particularly year-end and when the auditors are conducting their review. PRINCIPAL RESPONSIBILITIES AND AUTHORITIES: - Perform the scanning of all invoices into the system and ensure that this is completed in a timely manner. Ensure that Accounts Payable mailbox is attended to promptly and all invoices received are processed in a timely manner. - Responsible for matching and checking invoices for Tower Transit Operations in Singapore, ensuring that all invoices are matched and checked correctly. - Responsible for reviewing and preparing invoices for the weekly BACS run (AP forecast & payment), for Tower Transit Operations. Subsequent to payments, to ensure that payments made are accurately recorded in the accounting system. - Responsible for ensuring that remittance advices are sent to all suppliers regularly to enable suppliers to track payments. - Responsible for ensuring that statements for Tower Transit Operations are reconciled regularly. - Responsible for liaising with all Depot based staff and dealing with any queries or issues that may arise. - Responsible for dealing with all suppliers to promptly and accurately resolve any queries that may arise. - Undertake a variety of clerical and filing duties as necessary ensuring accuracy and high standards at all times. - To undertake any additional reasonable duties at the request of your Line Manager. - To undertake any training and development activities at the request of your Line Manager.