Admin Assistant

Job Detail

• Manage general administration and coordination of work activities; • Work order management through computer maintenance management system; meeting services activities in the office and any other duties as assigned by the manager; • Assist the site manager on day-to-day operations of the facilities; • Track, manage and raise purchase order requests; • Attend to feedbacks from clients and end users to provide an all rounded client centric experience • Maintain accurate and organized records related to facilities, including contracts, maintenance schedules, and service agreements; • Prepare and update documentation for facility policies, procedures, and guidelines. Effective problem solving and critical thinking skills along with the ability to use discretion and good judgement; • Serve as a point of contact for internal staff and external vendors regarding facilitiesrelated inquiries; • Coordinate with various departments to address their needs and ensure smooth communication flow; • Manage the procurement of office supplies and maintain an organized inventory. • Work with vendors to ensure timely delivery of supplies and equipment. • Assist in monitoring and tracking the facilities budget. • Provide support in identifying cost-saving opportunities and ensuring expenses align with budgetary constraints. • Assist in coordinating office layouts, relocations, and space utilization; • Work with relevant parties to address space-related concerns and requests; • Support the coordination of maintenance activities, repairs, and service requests; • Work closely with facilities management teams and external service providers to ensure timely and effective resolution of issues; • Assist in coordinating facilities for meetings, events, and conferences; • Ensure that necessary facilities and resources are available and properly set up; • Any other duties assigned by the Site Manager.