Deputy Executive, Accounts Payable

Job Detail

The National Kidney Foundation (NKF) is dedicated to promoting kidney health and providing quality, highly subsidised dialysis treatment and holistic care to patients. NKF strives to be an advocate and integrator for the community, by the community. While supporting kidney failure patients with quality dialysis treatment and integrated care, NKF’s greater mission lies in preventing or delaying kidney failure through kidney health education, with deeper integration into the community and strategic collaborative partnerships. As NKF moves towards its Future Forward 2030 vision, the Foundation remains committed to pioneering advancements in kidney health and patient care. Key goals include tackling the growing prevalence of kidney failure, enhancing patient support and care, and leveraging innovative technologies to improve quality and efficacy of treatment, enabling patients to thrive on dialysis. With a steadfast focus on these initiatives, NKF aims to be at the forefront of kidney health in Singapore. We are seeking a motivated Deputy Executive (Accounts Payable) to join the Finance team. Reporting to the Assistant Manager (AP), you will play a key role in ensuring the smooth processing of vendor invoices and payments, contributing to financial accuracy and operational efficiency. Your responsibilities are as follows: Key Responsibilities 1. Accounts Payable Processing & Vendor Management Review and verify vendor invoices, ensuring alignment with purchase orders and financial records. Ensure accurate coding of expenses, department, project, and fund allocations. Process approved invoices for payment via Giro and other e-payment methods. Liaise with vendors and internal teams to resolve discrepancies between invoiced and received amounts. Send payment advices to vendors upon completion of transactions. 2. Monthly Closing & Financial Reporting Perform monthly reviews of outstanding purchase orders to confirm goods have been received and invoices are recorded. Prepare general ledger journals and support month-end closing activities. Generate reports, including cash flow projections, creditors' aging, and outstanding PO/accrual schedules. Assist in finance system enhancements and process improvement initiatives. 3. Vendor Account Reconciliation & Compliance Generate and review monthly vendor ledger listings. Reconcile vendor ledgers with their Statements of Account to ensure accuracy and completeness. Address discrepancies by coordinating with vendors and relevant internal departments. Maintain compliance with finance policies and participate in process reviews. 4. Audit & Asset Management Support Assist in annual audits, including asset, inventory, and cash count exercises. Support fixed asset and inventory management activities. Ensure adherence to internal controls and audit requirements. 5. General Administrative & Finance Support Handle inquiries from vendors, auditors, and internal departments. Manage incoming finance-related mail, ensuring timely distribution. Perform other ad-hoc tasks as assigned by the supervisor.