Executive, Community Outreach

Job Detail

1. Event Planning & Execution (Fundraising & Appreciation) - Plan, coordinate, and execute fundraising events (e.g., charity galas, auctions, donation drives) and volunteer/donor appreciation events (e.g., recognition luncheons, thank-you events). - Develop event concepts, timelines, budgets, and ensure alignment with organisational goals. - Collaborate with vendors, sponsors, internal teams, and partners to ensure smooth event execution. - Work with the Marketing and Communications team to support event promotions and publicity. - Oversee post-event follow-up, including donor and volunteer acknowledgment, donation tracking, and feedback collection. 2. Roadshows & Outreach Activities/Projects - Plan and execute roadshows, exhibitions, and other outreach activities to raise awareness and engage the community. - Coordinate logistics, including venue management, materials, and event promotions for outreach campaigns. - Engage with target audiences—such as the general public, community organisations, and corporate groups—to encourage participation in fundraising and volunteer opportunities. - Track and measure the effectiveness of outreach efforts and use data to optimise future projects. 3. Volunteer Management & CSR Coordination - Recruit, onboard, and manage volunteers for fundraising events, appreciation activities, and CSR initiatives. - Coordinate volunteer roles, scheduling, and communications to ensure volunteers are engaged and prepared for their activities, whether for fundraising or CSR projects. - Plan CSR activities that align with both organisational goals and community needs - Track volunteer participation and CSR activity outcomes, ensuring both the organisation and the community we serve benefit from the engagement. - Foster strong relationships with volunteers and corporate partners, recognising their contributions and ensuring positive experiences. - Maintain and update a volunteer database, monitor volunteer hours, and gather feedback for ongoing improvement. 4. Administrative & Operational Support - Provide administrative support for all events and volunteer activities, including procurement, data management, reporting, and document management. - Assist in generating post-event reports, donation tracking, volunteer feedback, and other related documentation. - Maintain inventories of event supplies, volunteer materials, and other logistical resources. - Provide general support with ad-hoc administrative tasks related to event planning, volunteer management, and outreach initiatives. - Perform other duties as assigned by the Reporting Officer (RO) to support departmental or organisational needs.